The ApplicantStack™ Library contains a section for your questionnaires, which can be used to collect additional information about a candidate as well as feedback about a candidate. Questionnaires stored in the Library can be used for any job, task, or event. For more information on the uses of questionnaires, see Questionnaires.
The Questionnaires Grid is accessible from the left side navigation menu and displays the name of the questionnaire, the date and time that it was last modified as well as the actions icons (including view, edit, and delete). Additionally, from this page you are able to create a new questionnaire or delete from the right side navigation menu.
Questionnaires can be created from the Library as well as from the Jobs tab. When you create a new Questionnaire from the Jobs Tab you have the choice to include it in the library or make it specific to that job.
If the check box is selected, the Questionnaire is saved to the Library and can be used for any Job. Once saved to the Library, it will display in the Questionnaires List under the Library Tab. For more information on creating questionnaires see Create a New Questionnaire.
From the Questionnaire Grid, select the questionnaire you wish to edit. This can be done by:
- Select the underlined name of the questionnaire and then Edit Questionnaire from the right side navigation menu.
- Select the edit icon under the Actions Column for the questionnaire you wish to edit.
Saving the Edits will immediately apply to any Job for which the Questionnaire is associated. You should take special care with questionnaire editing. In cases where a Candidate has already answered the questionnaire, these edits may invalidate their answers. Often it is better to clone the existing questionnaire, make your edits to the copy you just created, then detach the old questionnaire and attach the new one to the job. See Archive Questionnaire for archive options and see Editing a Questionnaire for more details on editing a questionnaire.
You can Archive a questionnaire that you no longer want to display in selection boxes, but you don't want to delete. For example, if you create a new questionnaire to replace an old one, but you have candidates that answered the old one, you shouldn't delete the old questionnaire but rather archive it.
To archive questionnaires, select the the questionnaire(s) in the Library and then click Archive. You can view archived questionnaires (and unarchive them) by changing your view to show Archived questionnaires.
Questionnaires that are saved to the Library are available for selection on the following pages:
- Questionnaires can be added to the Apply page of a job. Under the Jobs Tab select the job you want to add the questionnaire to. Next select the Questions Tab. Select Add From Library from the right side navigation menu.
- When sending an Email, users have the option to Include a link to a Questionnaire. The Questionnaires that are available in that Picklist include those that are saved to the Library.