When scheduling an event you can choose to allow the candidate to select the date and time that the event will take place. To allow this, click the candidate that you wish to schedule an event, then scroll down to scheduling and select “Invite candidate to select a time” from the Schedule Type drop down.
Next select the first available date that the candidate may choose. This automatically defaults to the next available day on the calendar from today’s date. Click save after you have completed your event details.
Candidate event tab before the candidate has selected a date and time.
The candidate will receive an email inviting them to select a date and time. When the candidate clicks the link in their email it will present this screen:
First the candidate will choose a date. Once they choose a date, it will list the available times for the event. These times are determined on a per user basis in settings for the user’s account. Once the candidate selects a date and time, they click select time and the event is scheduled. The Contact receives an email with a .ics file that they can add to their calendar.
Events tab after candidate selects a date / time.
Alternatively you can alter the settings in your user account to allow for weekend selection, set available times for events and you can set whether to automatically approve or manually approve date/time selection.
If you elect to set “Approve Candidate Proposed Times” to yes, when a candidate selects a date/time an email is sent to the event owner (creator of the event) to approve or reject. The email will contain a link that will allow the owner to approve or disapprove the event. Clicking the link will present the following screen:
Clicking Accept Time will display a screen where you can edit the event details. If you make edits or make no changes, click Submit and a confirmation message will be sent to the candidate.
If you click Reject Time, you will be presented with a screen that will allow you to compose a message to the candidate and ask them to choose a new date/time. Clicking Submit will send your message to the candidate. They will then be able to submit a new date/time for approval.